Chartering a collaborative project

In the solitary working life of a freelance library and archive conservator, there sometimes comes along a project that provides you with a welcome opportunity to collaborate closely with other conservation professionals as well as the client to ensure a really sound outcome. A recent project to conserve, digitise and rehouse two mid-C16th parchment foundation charters was such an opportunity, with some impressive results.

 

 

 

 

The larger 1562 foundation charter                                  The smaller 1551 charter

The charters had been displayed and stored in standard frames with minimal preparation or secure mounting. Consequently, they had not only retained their fold creases and damage from their previous storage but had also slipped down in the frames.

They had previously been displayed in an office environment where conditions were understandably more suitable for human comfort than housing parchment charters. Despite this, and given their age, they were in an acceptable condition. The larger, 1562 charter had lost its great seal and black seal cord, and the heavily applied header ink was cracked with some losses, commensurate with the storage environment and repeated folding and refolding. The smaller, earlier 1551 charter had been extensively water damaged at some stage, and this had resulted in extensive planar distortions and what looked like a loss on its left edge. Both had plenty of ingrained and surface dirt – but some grubbiness after 450 years is to be expected.

The clients’ aim for the conservation of the charters was two-fold: to be good custodians of these key archive items in their institutional story and to provide a means of protecting them for the use and enjoyment of future generations. In discussion with the client, I suggested that the permanent housing could also be a very suitable means of display. Using the example of a Perspex fronted boxed display mount I created for a C13th charter, part of an Oxford college collection, I showed that the charters could be stored and displayed in attractive permanent mounts which allowed full access to the objects whilst offering a high level of protection. Additionally, the two layers of housing – the box mounts and the storage box itself – would act as a buffer against environmental fluctuations, inevitable where storage conditions are unregulated or primarily for human comfort. It was also decided that digitisation of the charters would provide a flexible and safe means of accessing their potential for teaching and research as well as wider institutional interest.

Once out of the frames the charters were lightly cleaned to remove the loose surface dirt. This was approached cautiously, due to the friability of the media of the larger charter in particular. They then spent several weeks between felts and under weights to encourage the most severe folds and distortions to relax and flatten down. This meant that minimal humidification could be employed to remove the most persistent creases. Controlled drying techniques using pinned bulldog clips to tension the minimally humidified parchment as it dried were used to remove the planar distortions.

    

 

The above image (left) is a good comparison between the flattened charter and the as yet to be worked upon codicil attachment

After flattening came repair, with the welcome discovery that the damage to the left edge of the 1551 charter had resulted in very little loss, and most of the torn area once flattened could be returned to its original position.

Repairing the damage to the 1551 charter with lightweight toned Japanese paper

Now we come to the collaborative part of the process. Working closely with library and archive digital photographer Colin Dunn of Scriptura the conserved charters were imaged at a high resolution to produce a faithful digital copy for archiving and facsimile reproduction as well as lower resolution images for use online. I was able to transport and handle the charters safely on behalf of the client and return the items to the studio within a day. After digitisation, my final task was to strap the conserved, digitised charters to individual bifold mounts with inert polypropylene strapping, secured on the verso of the mount with Tyvek tape. The charters themselves were not hinged or permanently secured in any way, and the strapping could easily be removed if it was necessary to take the charters out of their mounts.

The final stage of the project was the construction of the box mounts and the storage box for the mounted charters. My design was based on each mounted charter being stored and displayed in individual Perspex fronted hinged box mounts with a paper covered plastazote frame to give the necessary height. The two box mounts would slot into a specially designed presentation box which could safely and securely accommodate both charters, with the smaller charter recessed into a step in the base of the box and the larger and more frequently used charter on the top. Here effective collaboration was essential, as the measurements had to be exact to ensure a good fit for all the components with no movement during storage or transportation.

Originally specialist box and mount maker Bridget Mitchell of Arca Preservation was going to create the outer presentation archive storage box only but given the need for exact measurement required it made sense for her to create the box mounts too. The impressive results wholly vindicate this decision, and are an effective demonstration that the sum can be equally good as the parts in a complex project where many talents come together to create the best outcome for the object and the client.

       

    

  

Back to the Near East with TE Lawrence

Following on from my recent posts on the conservation of David Roberts’ travels in the near east, I return to that region but this time in the company of TE Lawrence.

I have recently written a piece for the Jesus College, Oxford college record on the work I have undertaken over the years to conserve and preserve TE Lawrence’s undergraduate thesis, and which has just been posted on the college’s library and archives blog.

This wonderful object has been a constant thread through my professional career and it was a great privilege to lead the project to create two facsimile copies in 2017.
The project was a strong collaboration between conservator, curator, digital photographer and box maker to create a truly tactile and dynamic surrogate, and bring back Lawrence’s lively interpretation of his study travels in Syria in 1909 to the digital copy.

You can read the piece on the library and archives blog by following this link: https://jesuslibraries.wordpress.com/…/…/19/f-for-facsimile/

Image included by kind permission of Jesus College Oxford

Pick a number, 1 to 8

The fasciculing of a selection of manuscript material at The Wordsworth Trust was completed with an enjoyable tooling session, putting the finishing touches to this part of an ongoing rehousing project.

 

 

 

 

Fasciculing is a effective means of storing primarily single sheet  or bifolia material, such as correspondence collections, with the maximum support and security whilst minimising handing of the original object.  Fascicules are slim pamphlet bindings constructed like a guard book, with compensation guards to allow for the bulk of the inserted material. The individual items are hinged onto to the support sheets with a Japanese paper guard tipped very narrowly onto the verso, allowing a wide border around each item for turning  the pages. These hinges can easily be removed and replaced should the item be required for display purposes. The individual fascicules can then be stored in boxes, keeping the items inside flat, secure and dust-free.

The image shows me tooling the reference number onto the fascicule covers so that the correct volume can be retrieved from each box as and when it is required for research, again to minimise the handling of the collection.

 

As always, permission has been sought for the inclusion of these images. 

Well repaired, fit for a Maharajah

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The Maharajah’s Well at Stoke Row is a distinctive local landmark, and I was delighted to have the opportunity to conserve the Well Committee’s first minute book . The fascinating story behind the well can be found here.

Grandly titled The Public Well of his Highness the Maha Raja of Benares, 1863 in gold on a red morocco label on the upper board, this unassuming quarto full parchment stationery binding contained a wealth of treasures concerning the development and construction of the Well, including a pen and wash plan of the original site and a scribe-written letter from the Maharajah himself, complete with a wide gold leaf decorative border.

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As expected of a stationery binding the original construction was fairly robust, but over 100 years of use as a functional object had taken its toll, as can be seen from the four images below. In particular, the Maharajah’s letter, being such a key object in the history of the Well and as such of great interest, was torn and previously repaired using incompatible and unsympathetic materials. The pen and wash site plan was very dirty, with splits along the point where the plan was folded, and it was also tipped in using a wide strip of adhesive, now degraded causing the plan to be almost detached from the textblock.

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In short, if it was to continue to function as a binding and be available for research and display, conservation was required.

The first priority was to stabilise the Maharajah’s letter and the partially detached and dirty pen and wash site plan. The distracting old repair was removed from the letter using controlled and minimal moisture and a steady hand. After surface cleaning the splits along the fold lines and the edge tears were repaired with a long-fibred Japanese tissue.

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The second priority was to reinforce the sewing structure, particularly in the upper textblock, to bring the textblock and the endpaper section back together. This was achieved by reinforcing the broad original textile supports with additional inserts made from 100% linen, a very strong and flexible material.

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These were sewn into position and then pasted onto the outside of the board below the parchment cover, helping to bring the sewing back together and reducing the large gap in the textblock between it and the endpaper section. This was further bridged and reinforced by small splints of a thicker Japanese paper which were pasted around the first section and brought onto the inside of the board at the head and tail of the textblock where access was possible. The effects of these two stages can be seen in the following before (left) and after (right) images:

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The final priority was to repair and stabilise the detached spine and split upper joint. The same linen textile was used to reinstate the joint but this time it was faced with a thick Japanese paper which had been toned to blend in with the original covering material. This treatment allowed the upper board to hinge again, providing maximum protection and support to the textblock below, whilst not jarring with the overall character of the original material.

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Before it returned to its permanent home at the Oxfordshire History Centre, it was particularly gratifying that I was be able to show the current committee in Stoke Row the treatment that had been undertaken on the minute book and the transformative work that had been achieved, enabling some of them to access the information on the activities of their committee predecessors for the very first time.

The decision by the current committee to have this important object conserved at this point was timely, arresting the decline of what had become a very fragile object. In doing so, the need for more a more intrusive and costly repair has been avoided. Before treatment, there was a significant risk that handling would accelerate the deterioration not only of the whole object itself, but also of its important component elements, such as the delicate Maharajah’s letter. The damage was such that the minute book was designated not fit for production, resulting in it being withdrawn from use for research. The conservation has returned the minute book to full functionality, albeit with the usual level of care due to an object that is 150 years old: a wise decision to make this stitch in time has made a key element in the history of south Oxfordshire accessible for everyone to enjoy once more.

 

As always, permission has been sought for the inclusion of these images. 

Stabilising a C14th Antiphonal

This impressive object is part of the collection in the library of St Stephen’s House, a Permanent Private Hall of the University of Oxford.  Although it is showing evidence of previous poor storage and handling, it is an impressively proportioned object and contains some remarkable illuminations.

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In terms of previous repair, it has been rebound in a late C19/early 20th and subsequently unsympathetically rebacked at some stage. The parchment textblock has also been treated using methods and techniques no longer advised, such as using silk to bridge tears and losses due to insect activity. My job was to assess the condition of the binding, substrate and media and make unobtrusive stabilising repairs to allow it to be digitised and safely stored and handled.

My thanks go to St Stephen’s House and Library for allowing me to use these images here.

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Old repairs using silk patches, now significantly degraded and browned

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New repairs to the head edge splits using thin Japanese tissue

 

 

 

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Pleat to head edge, before cleaning

and after cleaning

and after

 

 

 

 

 

 

As always, permission has been sought for the inclusion of these images.